How are meeting rooms used in a hybrid office?
In this case, about 61% of conference room time involved a single person, showing rooms were often used for focus work and calls rather than group meetings.
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Optimizing Hybrid Workplace Strategy with Occupancy Intelligence
How a Japanese multinational right-sized its hybrid office
A global enterprise with a strong presence in Japan wanted to know whether its hybrid office mix of conference rooms, hot desks, collaboration areas, and focus areas matched how people actually worked. Three months of camera-free Butlr data showed employees using meeting rooms and open tables as solo workspaces, with about 61% of conference room time involving one person. The findings guided a shift toward focus pods, phone booths, and right-sized rooms without new real estate.
Full resource coming soon.
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Case study
Optimizing Hybrid Workplace Strategy with Occupancy Intelligence
Sense Everyone. See No One.The case study at a glance
61%
of conference room time used by one person
~50%
of capacity reached at Tuesday and Thursday peaks
3 months
of camera-free occupancy data
Inside the case study
- How each space type performed against its design intent
- Why employees moved to open areas but still sat apart
- Which layout changes the data supported
Common questions
How long does it take to get useful occupancy insights?
This company gathered three months of data, from April to June 2025, which was enough to see weekly peaks and trends after policy changes.